Electronic invoice dispatch

Since 1 April 2023, the Leibniz Institute for Plasma Science and Technology (INP) has been obliged to receive invoices electronically, regardless of the order value (ERechVO M-V). This page provides information about sending electronic invoices (XRechnungen) to the INP.

An XRechnung is an XML-based semantic data model and should not be confused with a scanned paper invoice or an invoice that has been converted into a PDF file. An XRechnung is electronic if it is issued, transmitted and received in a structured electronic format and the format allows for automatic and electronic processing of the invoice.

In addition to the VAT-related invoice components, the electronic invoice must contain at least the following information:

a routing identification number (routing ID),
bank details,
terms of payment and
the email address of the invoicing party,
the supplier number,
an order number.

The INP has commissioned Ricoh Deutschland GmbH as an external e-invoicing service provider. Ricoh offers a free online access platform (OZP) through which XRechnungen can be recorded and transmitted securely.

Registering a company account on the online access platform (OZG)

If you are not yet registered on the platform, please create an OZP account. This consists of a company account and an assigned user account. It is possible to add additional user accounts to the company account.

Open the platform in your web browser using the following link:

https://www.ricoh-idx.net/edi

Click on ‘Register’.

Enter your company's master data and then click on ‘Continue to user creation’.

Enter the user data and assign a password.

Note: Click on the ‘i’ symbol to display helpful hints in the field.

Accept the terms of use and privacy policy. Click on ‘Register’. You will now receive an email containing an activation link. Click on the link (or copy the link into a new browser window) to complete the registration.

The platform will now confirm your successful registration with a message.

Specifying the routing ID

Every invoice you send to us must contain our routing ID. This 19-digit number combination is used for unique identification.

Our routing ID: 13-X00000001000-92

Technical support for the RIDX portal

If you have any further questions, please contact the support team.

As an invoice sender, you can reach the support team as follows:

By telephone from Monday to Friday (except public holidays)

from 8 a.m. to 5 p.m. on the following telephone number: +49 7135 991 450

or by email to support.ridx@service.ricoh.de

Further options for transmission

PEPPOL (stands for Pan-European Public Procurement OnLine).