Privacy notice for external contacts of the Leibniz Institute for Plasma Science and Technology e.V.
(business partners, suppliers, visitors and other contacts)
1. Data controller
Leibniz Institute for Plasma Science and Technology e.V.
Felix-Hausdorff-Straße 2
17489 Greifswald
Tel.: +49 3834 554 300
Email: welcome@inp-greifswald.de
2. Data Protection Officer
Ms Nadja Dahlhaus
Email: inp-datenschutz@inp-greifswald.de
3. Purposes and legal basis for processing
We process personal data in the context of business relationships, contacts and visits, in particular for the following purposes:
- Execution and fulfilment of contracts (Art. 6(1)(b) GDPR)
- Communication and scheduling of appointments (Art. 6(1)(b) GDPR)
- Management of business contacts (Art. 6(1)(f) GDPR)
- Ensuring IT security and preventing misuse (Art. 6(1)(f) GDPR)
- Compliance with legal obligations (Art. 6(1)(c) GDPR)
4. Data categories
In particular, we process the following data:
- Surname, first name
- Contact details (email, telephone)
- Company affiliation and role
- Communication content
- Where applicable, visit and access data
5. Source of the data
The data is usually collected directly from you or provided by your company.
6. Recipients of the data
Your data is processed internally by the relevant specialist departments.
Data will only be disclosed where necessary, e.g. to:
- tax advisers, public authorities or funding bodies
- IT service providers (processors in accordance with Article 28 of the GDPR)
- Legal advisers
7. Transfers to third countries
Where, in the course of our data processing, personal data is transferred to third countries (outside the EU or the EEA), this is done exclusively in compliance with the legal requirements.
Such transfers are made in particular on the basis of the European Commission’s standard contractual clauses pursuant to Article 46 of the GDPR or – where applicable – on the basis of an adequacy decision pursuant to Article 45 of the GDPR.
Further information on the safeguards in place can be provided on request.
8. Retention period
Your data will be stored for the duration of the business relationship and in accordance with statutory retention periods.
Once the purpose no longer applies, the data will be deleted, provided there are no statutory retention obligations.
9. Obligation to provide
The provision of personal data is generally required for the establishment and execution of business relationships.
Without this data, communication or contract processing may not be possible.
10. Your rights
You have the following rights:
- Right of access (Art. 15 GDPR)
- Rectification (Art. 16 GDPR)
- Erasure (Art. 17 GDPR)
- Restriction of processing (Art. 18 GDPR)
- Data portability (Art. 20 GDPR)
- Objection to processing (Art. 21 GDPR)
11. Right to lodge a complaint
You have the right to lodge a complaint with a data protection supervisory authority. The competent authority is:
The State Commissioner for Data Protection and Freedom of Information, Mecklenburg-Western Pomerania
Schwerin Castle, Lennéstraße 1
19053 Schwerin
Telephone: +49 385 59494 0
